Administrator Roles & Responsibilities
Compliance documentation is due at the semester and end of the year. Your teacher specialist will contact you with your school's compliance document each year in the fall. Refer to the LCS Master Plan (updated August 2024) for questions about ELD and school support.
Please attend fall Compliance Workshops for support in completing the Title III Compliance Report. Your Language Teacher Specialist will share the dates for these workshops with you.
ELLevation Tasks
All tasks can be accessed through the Forms tab on ELLevation.
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Exit Letters Complete during September, before fall PTC |
Must be sent home in the fall prior to Parent-Teacher Conferences. These letters go home to the parents/guardians of students that passed WIDA the previous spring. As of Fall, 2026, these letters will be sent home electronically through ELLevation. |
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Exit Interviews Due October 31st |
These are only done once during the fall after a student has passed WIDA. It is recommended to complete these during Parent-Teacher Conferences. Exit Interviews must be conducted with parents/guardians, preferably in-person. The purpose of these interviews is to discuss the student's progress with developing English language proficiency and to decide whether or not to exit language services and enter monitoring for 4 years. |
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Quarterly Monitoring Forms Due the last day of each quarter |
Must be completed by teachers of MLs. Reminders will be sent out and forms will go live approximately two weeks before the end of the quarter. |
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Annual Notification Letters Must be sent by the last day of school |
These letters are sent to notify parents/guardians of MLs that their student has participated in taking WIDA ACCESS and that they are receiving language services. As of Spring, 2026, Annual Letters will be sent to parents/guardians of MLs electronically through ELLevation. Monitor the status of the letters on ELLevation and print any that have not been received to send home by the last day of school. Please note that both annual letters (electronically) and WIDA Student Score Reports (papers delivered to school) must be delivered to ML families by the last day of school. |
- Admins attend ELD Task Force Team Trainings Twice Yearly
- ELD Leads have networking meetings twice per year (admin are always invited to come as well), as well as monthly PLC meetings via Zoom (PLC attendance is optional).
- Teacher Specialists are available by request for Professional Development at your school. PDs can be done during faculty meetings, half-day, or full-day.
- Reading Horizons training available by request. Two half days, two full days, or reoccurring training available. Contact Letitia Vigil (letitia.vigil@jordandistrict.org).
- ESL Endorsement Options
- ELLevation
Strategies
Requests to refuse language services are by parent request only. All requests must go through the Language & Culture Services Department. Schools suggesting students opt out of ML services is unethical.
*If the question of a student's ML status arises, always contact your school's Language Teacher Specialist.
From the U.S. Department of Justice:
"School districts may not recommend that parents decline all or some services within an EL program for any reason, including facilitating scheduling of special education services or other scheduling reasons. A parent’s decision to opt out of an EL program or particular EL services must be knowing and voluntary. Thus, school districts must provide guidance in a language parents can understand to ensure that parents understand their child’s rights, the range of EL services that their child could receive, and the benefits of such services before voluntarily waiving them."
If an ML student who opted out of the school district’s ML programs or services does not demonstrate appropriate growth in English proficiency or struggles in one or more subjects due to language barriers, the school district’s affirmative steps include informing the ML student’s parents of his or her lack of progress and offering the parents further opportunities to enroll the student in the ML program or at least certain ML services at any time.
Things to note:
- Refusing Services is NOT the same as Opting Out of the WIDA test.
- Refusing Services is NOT the same as refusing rights to English support.
- Refusal of Services will need to be requested each school year.
- If parents refuse services, all students should still be receiving language support through Tier 1 instruction at all levels/classes.
- Parents must be notified and informed of their options if a student who has refused services does not make adequate progress.
- IMPORTANT: Parents can no longer opt out of the WIDA test - Students may opt out, but parents cannot opt them out. It is part of the student's civil right to test each year. For guidance on all WIDA ACCESS administration, contact JSD's Assessment, Research, & Accountability Department.
Publishing the Fee Schedule in Languages Other than English
When an LEA’s student or parent population in a single language other than English exceeds 20%, the LEA shall also publish the fee schedule and fee waiver policies in the language of those families. An LEA representative shall meet personally with each student’s parent or family and make available an interpreter for the parent to understand the LEA’s fee waiver schedules and policies if:
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the student or parent’s first language is a language other than English; and
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the LEA hasn’t published the LEA’s fee schedule and fee waiver policies in the parent’s first language.
School Fees PDF (From USBE)
Fee Waivers